Preface
These pages describe the Google Workspace backup and restore solution that CloudAlly offers its customers, including Google Shared Drives.
Description of Google Workspace: From workspace.google.com
All Google Workspace plans provide a custom email for your business and include collaboration tools like:
- Gmail
- Calendar
- Tasks
- Meet -G
- Chat
- Drive
- Docs
- Sheets
- Slides
- Forms
- Sites
- Keep
- Jamboard
- Apps
- Script
- Cloud Search
When you sign up for Google Workspace, you’ll gain access to a set of integrated apps that work together seamlessly. For instance, you can receive a message in Gmail and instantly convert it into a Calendar event. When you make a comment in Docs, Sheets, or Slides, collaborators automatically receive email alerts. With a single click, you can join a video meeting in Meet from your inbox or calendar. Using these tools together improves productivity and gives your business the most value.
CloudAlly Backup of Google Workspace
High Level Description
What Does CloudAlly Back Up?
Our systems back up all the data of the following applications:
- Gmail (email)
- Contacts (address book)
- Calendar (events and reminders)
- Tasks
- Drive (file storage system)
- Documents
- Sheets (spreadsheets)
- Slides (for presentations)
- Drawings (diagramming software)
The CloudAlly systems are capable of restoring this data, including the properties of individual elements: sharing rights, versions of the files.
What Doesn't CloudAlly Back Up?
- Meet (Online video calls and conferencing)
- Chat (Instant messaging)
- Forms (create and share online forms and surveys, and analyze responses in real-time)
- Sites (websites)
- Keep (Collaborative note-taking service)
- Jamboard (“Whiteboard” software)
- Apps Script (Scripting platform for light-weight application development in the Google Workspace platform)
- Cloud Search (AI-powdered assistant)
- Maps
Detailed Description
This section contains a table of all of the fields within this service, and whether or not we back them up and restore them.
Gmail
Folders
| Field | Back Up? | Restore? |
|---|---|---|
| Inbox | Yes | Yes |
| Primary | Yes | Yes |
| Promotions | Yes | Yes |
| Social | Yes | Yes |
| Sent | Yes | Yes |
| Spam | Yes | Restored, but without the CloudAlly label “Restored.” (Limitations of IMAP protocol.) |
| Trash | Yes | Restored, but without the CloudAlly label “Restored.” (Limitations of IMAP protocol.) |
| Starred | Yes | Yes |
| Important | Yes | Yes |
| Chats | No | No |
| Scheduled | Yes | Yes, but added to the Drafts folder. |
| Drafts | Yes | Yes. (Only non-destructive) |
| Labels | Yes | Yes |
Messages
| Field | Back Up? | Restore / Export? |
|---|---|---|
| To | Yes | Yes |
| Cc | Yes | Yes |
| Bcc | Yes | Yes |
| Subject | Yes | Yes |
| Body of Message | Yes | Yes |
| Links | Yes | Yes |
| Emoji | Yes | Yes |
| Photo | Yes | Yes |
| Confidential mode | No | No |
| Signature | Yes | Yes |
| Fonts | Yes | Yes |
| Numbers/bullets | Yes | Yes |
| Indent / outdent | Yes | Yes |
Drive
| Field | Back Up? | Restore / Export? |
|---|---|---|
| My Drive | Yes | Yes |
| Shared with me | No* (Metadata is backed up, but the file is not.) | No |
| Recent | No | No |
| Starred | Yes | Yes |
| Spam | Yes | Yes |
| Trash | Yes | Yes |
| Files and Folders | Yes | Yes |
| Name | Yes | Yes |
| Owner | Yes | Yes |
| Last modified | Yes | Yes |
| File size | Yes | Yes |
| Folder Details | Yes | Yes |
| Type | Yes | Yes |
| Document | Yes | Yes |
| Sheet | Yes | Yes |
| Slide | Yes | Yes |
| Drawing | Yes | Yes |
| Location | Yes | Yes |
| Dates: Modified, Opened, Created | Yes | Yes |
| Download permissions | Yes | Yes |
| Description | Yes | Yes |
| Activity | Yes | Yes |
| File Details | Yes | Yes |
| Type | Yes | Yes |
| Size | Yes | Yes |
| Storage used | Yes | Yes |
| Location | Yes | Yes |
| Owner | Yes | Yes |
| Dates: modified, opened, created | Yes | No |
| Download permissions | Yes | Yes |
| Description | Yes | Yes |
Contacts
Folders
| Field | Back Up? | Restore / Export? |
|---|---|---|
| Contacts | Yes | Yes |
| Frequent | No | No |
| Other contacts | No | No |
| Trash | No | No |
| Labels | Yes | Yes |
Contacts
| Field | Back Up? | Restore / Export? |
|---|---|---|
| Prefix | Yes | Yes |
| First Name | Yes | Yes |
| Middle Name | Yes | Yes |
| Last Name | Yes | Yes |
| Suffix | Yes | Yes |
| Phonetic first, middle, last | Yes | Yes |
| Nickname | Yes | Yes |
| File as | Yes | Yes |
| Company | Yes | Yes |
| Job Title | Yes | Yes |
| Yes | Yes | |
| Phone | Yes | Yes |
| Country / Region | Yes | Yes |
| Street Address | Yes | Yes |
| City | Yes | Yes |
| Postal code | Yes | Yes |
| PO Box | Yes | Yes |
| Label | Yes | Yes |
| Birthday | Yes | Yes |
| Event | Yes | Yes |
| Related people | Yes | Yes |
| Notes | Yes | Yes |
Calendar
| Field | Back Up? | Restore / Export? |
|---|---|---|
| My calendars | Yes | Yes |
| Other calendars | No | No |
| Event | Yes | Yes. Restored as if the user was the organizer (even if s/he was not.) |
| Title | Yes | Yes. Names are in double-quotes |
| Date | Yes | Yes |
| Time | Yes | Yes |
| Guests | Yes | Yes |
| Guest permissions | Yes | Yes |
| Location | Yes | Yes |
| Email reminder | Yes | Yes |
| Notification | Yes | Yes |
| Name of Calendar | Yes | Yes |
| Busy/Free | Yes | Yes |
| Visibility (Public/Private) | Yes | Yes |
| Description / Attachment | Yes | Yes |
Tasks
| Field | Back Up? | Restore / Export? |
|---|---|---|
| Title | Yes | Yes |
| Details | Yes | Yes |
| Date/Time | Yes | Yes |
| Sub-task | Yes | Yes |
| Details | Yes | Yes |
| Date/Time | Yes | Yes |
| List | Yes | Yes |