This section explains the process of managing your SharePoint Online backup tasks.
If You are not in the SharePoint Online backup task Settings page, then do the following:
- Click the BACKUPS element from the Navigation Panel.
The Backup Tasks page is displayed.
- Click the SharePoint Online icon from the list or enter a keyword in the Search field to find a specific task.
The SharePoint Online backup task settings page is displayed.
Below the settings section, you can find the Sites management section.
The SharePoint Online backup task settings page displays all the SharePoint Online sites available for the administrator account you are using. The page displays the details such as Site, Status, Backup Size, Last Backup date, and provides the means to filter the sites and control the associated backup tasks.
You can filter sites using the following options:
- Enter a search phrase in the Search field and click Refresh link to view all the sites containing the entered keyword in their name or URL.
- Filter sites by statuses such as Not active, Scheduled, Success, In process, Failed, Paused, Archived, Partial, Duplicate, etc.
You can also use tags to quickly filter the accounts.
The button Tags needs for searching existing tags. By default it is not active. To active the button Tags you need to select at least one account with the check Sharepoint on the left of it.
Click the button Tags and the following screen will appear.
To search your existing tags you can enter a tag name in the field Search tags.
For creating new tags follow the instructions below:
- Click Create New Tag to add a new tag.
The pop-up appears where you can enter a new tag name.
- Enter a new tag name and click Create
To apply tags for your accounts select at least one account with the check Sharepoint on the left of it.
- Click the button Tag.
- Choose the required tag for your accounts.
- Click the button Apply.
In the field Filter by tag you can enter a tag name and filter your account by tags.
To filter your accounts by tags you need to choose the needed tags in the filed Filter by tag.
And then you can see your filtered accounts.
Once you select at least one site with the checkbox on the left of it, you can also perform the following actions from the Action drop-down menu:
- Click the Activate link to enable backup in all the selected sites
- Pause – to pause the backup procedures on the selected sites
- Backup now – to schedule the backup immediately. The backup in this case starts as soon as a backup processing machine is available (may take several minutes)
- Delete – remove the backup task and backup data for the selected sites.
To the right of the Action drop-down menu you can find the buttons and .
- The button refreshes the list of sites without the need to refresh the entire Backup Settings page.
- The button can be used to manually add a SharePoint Online site using its URL. Please note that the Microsoft account you use must have an Administrator right in the added site.